Solutions
Managing university transport details
Bookings, payments, and drivers are part of a transport company's daily work. See how Rakb tools help you keep track of each.
10 tasks Rakb helps you organize
1Paper bookings
Before: Bookings may be spread across paper and spreadsheets, making the latest changes hard to find.
After: Students book on their phones and receive QR tickets. Booking details are saved in the platform for later review.
2Student and parent inquiries
Before: Questions about bus locations, arrival times, and booking details can be repeated throughout the day.
After: Students can review bookings and follow the bus when tracking is enabled, with trip alerts through enabled channels.
3Seat and trip availability
Before: When trip details are spread across files and calls, bookings and remaining seats can be hard to track.
After: Review trips, bookings, and seat occupancy in your company dashboard, and export reports when needed.
4Driver trip details
Before: Drivers may need to search messages for student addresses and trip details.
After: The driver app shows assigned trips and student details, with ticket scanning to record boarding and drop-off.
5Payments and outstanding amounts
Before: Payment status can be difficult to verify when transfers and cash payments are recorded in separate places.
After: Review recorded payments for each booking, outstanding amounts, and late-payment reports.
6Preparing reports
Before: Preparing a report can require gathering trip and booking data from several files.
After: View booking, revenue, and driver performance reports, and export them from the platform.
7Data access permissions
Before: Sharing student files among staff can expose more information than each person needs.
After: Set company staff permissions, with separate company data and a record of sensitive actions.
8Expense records
Before: Fuel, salary, and maintenance expenses are harder to review when scattered across notebooks and messages.
After: Record expenses by category and review operating costs and profit and loss.
9Confirming bank transfers
Before: A transfer receipt sent in a message does not give everyone handling the booking a clear payment status.
After: Review the transfer linked to a booking and confirm receipt so its payment status is recorded.
10Following trip updates
Before: Students or parents may miss booking details and trip updates when messages are scattered.
After: Booking and trip updates use enabled notification channels. After the trip, students can rate it on a five-star scale and send feedback.
Prepare your service before trips begin
Alongside daily bookings, companies keep student and contract details, operating schedules, and vehicle records.
A schedule for recurring trips
For a service running Sunday through Thursday, for example, set the operating days and service period, then generate departures from the trip you prepared. Review the weekly schedule and driver and bus assignments, with assignment conflicts shown so you can resolve them.
Contract details linked to a service
Keep client details, the contract period, student numbers, prices, status, and notes, and link the contract to a service when needed. Your team can refer to these details when reviewing the service.
Start with your existing student list
Import students from a CSV file and preview the data before importing. Rakb shows imported and skipped rows and errors, so you can review the result before continuing.
A maintenance record for each vehicle
Keep the maintenance type and date, service provider, odometer reading, and cost, and set a next-due date when needed. Review the vehicle's maintenance history alongside your operating expense records.
How Rakb helps with daily work
- Review bookings and reports without gathering them from separate files each time.
- Review each payment record, outstanding amounts, and late payments.
- Let students book and follow trips, and families view a shared tracking link.
- Review bookings, revenue, and expenses before making operating decisions.
- Receive bookings and issue tickets through the platform, with alerts when enabled.
Organize your trips and bookings in Rakb
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